visitor_travel
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Visitor travel support
McGill's reimbursement system has months of delays. Instead of adding strain to your personal credit card, the easiest way for us support your travel is using the following process (which allows McGill to pay the items on your behalf).
Conference registration
- Step 1: For most IEEE and ACM conferences, you can register for the conferences yourself with your name, affiliation etc. (including your ACM/IEEE membership number if applicable). But when it comes to the payment, please enter the following billing information. The billing info should show up in the invoiced/bill the conference generates.
Billing info:
Name: Nicholas McCormick-Gagnon Address: Financial Services 3465 Durocher St., room 216 Montreal, QC, Canada H2X 0A8 514-398-1518
- Step 2: Please send any link to the invoice or PDF version of the invoice to AJung, and McGill will then use the invoice to make the payment for you.
- Step 3: When the university makes the payment, the conference host (IEEE/ACM/AAAI etc) should email you a payment confirmation. Please forward it to AJung so that she can wrap up McGill end of the paperwork.
- That should be it. No further paperwork is needed from you.
Flight
McGill has a dedicated travel agency called Direct Travel that will book you the flight and hotel for your trip. They can be contacted at mcgill@dt.ca. Here is the process:
- Step 1: Please set up a profile in Concur.
- Step 2: Email the travel agent (mcgill@dt.ca) with your travel dates and destination and cc AJung. Below is a draft email for your convenience.
- Step 3: The travel agent will provide you with several flight options and ask you to choose one.
- Step 4: Once you make your flight choice, AJung will need to fill out this FOAPAL authorization form to have her funds pay for the cost of the chosen flight. AJung will sign and send it to the travel agent in the email thread you likely have going already.
- Step 5: Travel agent will then book your flights and send you the itinerary for the trip.
Accommodations
visitor_travel.1689367180.txt.gz · Last modified: 2023/07/14 16:39 by ajung